[logo of the New York State Conservation/Preservation Program] The New York State Program for the Conservation and
Preservation of Library Research Materials

[DHPS|NY logo] Documentary Heritage and
Preservation Services

[CapNYAFR logo] Capital New York Alliance
for Response

Disaster Assistance

On Demand: DHPSNY Webinar Archive

45+ virtual learning opportunities are available to view and download for free on DHPSNY's Webinars page, including recent presentations on board governance, collections housing, digital preservation, and more! Categories include administration, collections management, collections storage, digital preservation, disaster preparedness, and outreach.

The New York State Discretionary Grant Program for the Conservation and Preservation of Library Research Materials

The new application cycle is open for C/P Discretionary grants 2021-22; Applications for the new cycle are due by 5:00 p.m. November 20, 2020.

The New York State Program for the Conservation and Preservation of Library Research Materials Discretionary Grant Program application is no longer issued in paper. For the 2021-2022 grant cycle, all applications must be submitted through our web-based application program. Please go to the Online Grant System Account Registration Form (opens in a new window) to register to receive a user name and password to access the online grant application system. You will need a user name and password to submit an application.

Conservation/Preservation Discretionary Grant Guidelines and Applicationexternal link

Master Contract for Grants (2021-2022) [Word document; 144k]

Webinar: New York State’s C/P and DHP Grantsexternal link

Please Note: New York State has implemented a prequalification requirement for not-for-profit entities applying for grants. Proposals received from not-for-profit applicants that have not Registered and are not Prequalified in the Grants Gateway on the proposal due date of 5:00 p.m. on 11/20/2020 cannot be evaluated. Such proposals will be disqualified from further consideration. Even if you have prequalified in the past please be sure you have completed the necessary steps to maintain a Prequalified Status.

Prequalification requirement information and instructions

All applicants are required to comply with NYSED's Minority and Women-Owned Business Enterprises (M/WBE) participation goalsexternal link for this grant. ( Applications for grant funding that exceed $25,000 for the full grant period.)

Grant-Writing Workshop PowerPoint presentation: PowerPointPowerPoint slide show format [3.81m] |pdf icon .PDF format [7.7m]

Frequently Asked Questions

The Conservation/Preservation Program provides State funding for libraries and other organizations engaged in efforts to preserve deteriorating library research materials. The program was established as part of the landmark 1984 library legislation and was expanded in 1986 and 1990. [SEE: Education Law, Section 273.7] It is administered by the New York State Library's Division of Library Development.
The purposes of the Conservation/Preservation program are to encourage the proper care and accessibility of research materials, to promote the use and development of guidelines and technical standards for conservation/preservation work, and to support the growth of local and cooperative activities within the context of emerging national preservation programs.

Grants Information


Other Preservation Resources

Last Updated: May 25, 2021 -- sm; for questions or comments contact Barbara Lilley