New York State Library
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Procedures for Participating Libraries

There are 11 participating libraries across New York State.

Retention of Documents

All members of the depository program are required to retain depository publications for a minimum of five years, except those publications superseded by later editions, replaced by cumulated volumes, or with outdated information.

Substituting Online for Tangible Versions

Depository libraries are permitted to replace tangible versions with online equivalents. It is expected that bibliographic descriptions and Internet hyperlinks will be maintained to the online versions.

Discard Procedures

Program members are free to discard depository materials without consulting the State Library. These materials should not be returned to the State Library. Please contact the State Library before shipping any non-depository New York State documents to us.

Additional Resources


New York State Document Depository Program
New York State Library
Cultural Education Center
Albany, New York 12230

Last Updated: January 17, 2024