[logo of the New York State Conservation/Preservation Program]Prequalification requirement for not-for-profit entities applying for grants

New York State has implemented a prequalification requirement for not-for-profit entities applying for grants. In order to be eligible to apply for an award under this grant, any not for-profit entity who is the lead applicant must prequalify using the Grants Gateway. No paperwork is required to be sent as proof of application. Proposals received from not-for-profit applicants that have not Registered and are not Prequalified in the Grants Gateway on the proposal due date of 5:00 pm on 11/09/2018 cannot be evaluated. Such proposals will be disqualified from further consideration. As this process may take up to a few weeks, it is advised that interested agencies begin this process immediately upon RFP announcement. Even if you have prequalified in the past please be sure you have completed the necessary steps to maintain a Prequalified Status.

Prequalification Information for Current and Potential Grantees external link (from the Division of Budget, Grants Reform page)

Prequalification Application for Grants Reform

The State of New York has implemented a new statewide prequalification process designed to facilitate prompt contracting for not-for-profit vendors. Interested vendors are asked to submit commonly requested documents, and answer frequently asked questions once. The application requests organizational information about the vendor’s capacity, legal compliance, and integrity. To learn more about prequalification, go to the Grants Reform websiteexternal link where you can preview the questions and required documents.

All not-for-profit vendors are required to prequalify prior to grant application.

Following is a summary of the steps that must be undertaken in order for you to prequalify.

  • Go to the Grants Reform websiteexternal link and download a copy of the Registration Form. Please review the instructions for submission of this Form. The form must be signed and notarized by an authorized representative of your organization, and must be sent to the Division of Budget as soon as possible in order to gain access to the Grants Gateway to enable prequalification.
  • Upon submission of your Registration Form, you will be provided with a User ID allowing you to gain access to the Gateway. From there, please logon to the Gateway Systemexternal link and begin your Prequalification Application.
  • Vendors who already submitted registration materials and received their user credentials can begin to upload documents into the Document Vault and complete their online Prequalification Questionnaire.
  • As you fill out the Questionnaire, please refer to the Gateway Training Materials and resource links posted on the “grantees” section of the Grants Reform website to help you navigate the questionnaire. If you still have questions, simply contact your State agency program contact, or post your question to GrantsReform@Budget.ny.gov, and someone will get back to you quickly with a response.

Submit your Prequalification Application

  • After completing your Prequalification Application, click the Submit Document Vault Link located below the Required Documents section to submit your Prequalification Application for State agency review. Once submitted the status of the Document Vault will change to In Review.
  • If your Prequalification reviewer has questions or requests changes you will receive email notification from the Gateway system. • Once your Prequalification Application has been approved, you will receive a Gateway notification that you are now prequalified to do business with New York State.

Vendors are strongly encouraged to begin the process as soon as possible in order to participate in this RFP opportunity.

If you have any questions about prequalification, please go to the Grants Reform website or contact your State agency representative via email at prequal@nysed.gov.

Last Updated: August 10, 2018 -- asm; for questions or comments contact Barbara Lilley